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Employee Training · New

Shadow AI &
Responsible Use

Your employees are already using AI — the only question is whether anyone knows about it. This training turns your biggest invisible risk into a workforce that uses AI safely, confidently, and to your advantage.

Half-day (4h) Up to 25 participants On-site or remote English or German

Why this workshop

Banning AI doesn't work.
Ignoring it is worse.

In most organisations, the question is not whether employees use AI tools — it's which ones, with what data, and whether anyone in IT or legal has ever heard of them. Free chatbots, browser extensions, "AI-powered" note-takers in meetings: each one is a potential channel for confidential data to leave the company, invisibly and irreversibly.

The instinctive answer — ban everything — reliably fails. It just pushes usage further underground, onto private phones and personal accounts, where you have zero visibility and zero control. The organisations that handle this well do something different: they make the risks concrete, give people sanctioned alternatives, and turn AI use from a hidden liability into an open capability.

That is exactly what this training does. No scare tactics, no legalese — a clear-eyed look at what actually happens to a prompt, what it can cost the company, and how every employee can use AI productively without putting data, customers or their own job at risk.


Agenda

What we work through

01

The shadow AI reality check

Why people reach for unapproved tools, what typical shadow usage looks like in daily work, and an honest (anonymous) look at what's already happening in your organisation.

02

What actually happens to a prompt

Retention, training data, third-party access, data residency — we follow a real prompt through a real tool and show where company data can end up. Live, not theoretical.

03

What it can cost the company

GDPR fines, EU AI Act exposure, loss of trade secrets and IP protection, contractual liability towards customers, reputational damage — illustrated with real-world incidents.

04

Responsible use in practice

Do's and don'ts that survive contact with daily work: what may go into which tool, how to verify AI output, how to handle hallucinations and bias, when a human must stay in the loop.

05

From policy to habit

We walk through a practical AI usage policy and a simple decision tree — so "am I allowed to do this?" gets a fast, clear answer instead of a workaround.

06

Safe alternatives that stick

Sanctioned tools and a request process that beats the shadow route — because shadow AI only disappears when the official way is the easier way.


Who it's for

The whole workforce — no technical background needed; the session is built for every department, not just IT
Department heads and team leads who need to carry the topic into their teams
HR, communications and compliance teams rolling out AI guidelines

What you leave with

A shared, realistic understanding of the risks — without fear-driven overcorrection
A practical decision framework: which data may go into which kind of tool
An AI usage policy template, adapted live to your organisation during the session
A starter list of sanctioned tools and a lightweight approval process
Measurably fewer reasons for anyone to use AI in the shadows

At a glance
Duration
Half-day (4h)
Group size
Up to 25
Location
On-site or remote
Pricing
On request

Good to know

Is this workshop off-the-shelf?

No. Before every workshop we run a 30-minute briefing call and tailor examples, exercises and depth to your industry, your stack and your team's starting point. The agenda above is the frame — the content inside it is yours.

What does it cost?

Pricing depends on group size, location and how much customisation your context needs. We'll give you a fixed quote after the briefing call — no surprises, no hidden day rates.

On-site or remote?

Both work. On-site tends to be stronger for group discussion and hands-on exercises; remote splits well into two half-sessions. We run workshops across Europe in English or German.

Will this scare people away from AI?

The opposite — that's the point. Pure risk training makes people hide their AI use; this training pairs every risk with a safe way to get the same benefit. Participants leave knowing what not to do and what to do instead.

Ready to bring your
AI use out of the shadows?

Book a free strategy call

A free 30-minute get-to-know call — we look at your situation, confirm this is the right format and find out if it’s a fit. No pitch, no commitment.

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